Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT: Doug Haag, Amy Carvalho, William Littler, and Valerie McNay. Also present Library Director Lynn Schofield-Dahl, and Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:01 p.m.

CONSENT AGENDA: Doug Haag moved and William Littler seconded approval of the Consent Agenda, the minutes of the regular meeting on June 10, $29,788.40 in August vouchers, submitted prior to and at the meeting, $15.95 in checkbook expenses for August, $19,821.25 in September vouchers submitted prior to and at the meeting, and $670.96 in checkbook expenses for September, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JULY 30, 2009.
3. EXPENSES FROM PREVIOUS 2 MONTHS. (August, 2009 meeting vacated)

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out a change page for the bills including invoices received over the last week.
2. Doug asked about the year end close out budget. Lynn said that she has not received that yet. Mark at the county has not finished it yet. This turned out to be a good thing because the county had made and error in PERS and this will be addressed before the close out.
3. Amy looked at the financial report from last month, and asked about the percent of health insurance paid for June 09. Or, it might be salaries, she wasn't sure. One of them is at 192%. Lynn thought it might be salaries because with people retiring we've had to pay them for unused vacation and comp time.
4. Lynn doesn't have anything to add to her staff report.
5. William Littler asked about the percent of increase in circulation and has that impacted staffing. Lynn said that it hasn't yet, but eventually it will, especially once we move down into the basement.
6. Amy asked if it was normal in libraries to check out the back issues of magazines. Lynn replied that yes it is. Not all libraries do, but most do.
7. William asked about the mass market paperbacks, do we buy them. No we don't, those are entirely donation. Amy asked about the paperbacks in the children's department. Those sign out the same way magazines do.
8. There were questions about Ranger talks on the second Tuesday of the month. Everyone is thrilled with the huge jump in attendance. There was then discussion about promotional activities and options for these talks.
9. Valerie asked for more information on the new employees. Lynn explained that we've had a few staff retire and a couple move on for other reasons. Normally our staff is really stable, including several who have been here more than 20 years.

REPORTS/DISCUSSION/ACTION:

1. INTRODUCTION OF KIM DIEHM, YOUTH SERVICES LIBRARIAN: Becky left last spring, the position was advertised and interviews were held in August. Kim was a unanimous selection of the hiring committee. Kim talked a little about her history and that she's happy to be here. Amy said that she'd heard a lot of good buzz about Kim and her bookstore.

2. DISCUSSION OF DIRECTOR EVALUATION IN SEPTEMBER, 2009: Amy asked for this to be placed on the agenda. She'd like to get feedback from the staff. She thinks that giving feedback to Lynn would be good. Amy's created a survey online and will check to make sure that it can be done completely anonymously. Lynn wants to know if she's on track with what the staff want from her and what the board want from her. Amy also brought in the draft description of the position and the evaluation from last year. Copies of these will be handed out to the board so that they can review them. The evaluation will probably happen in November, with preliminary discussion again in October. The board members will make some notes and bring them October meeting.

3. DISCUSSION AND DECISION CONCERNING REIMBURSEMENT OF TRAVEL FEES FOR INTERVIEW EXPENSES OF YOUTH SERVICES LIBRARIAN CANDIDATES: Two of the candidates came in from out of state to interview. All candidates were told upfront that there was no money set aside for interview travel or moving expenses. The two candidates from out of state did ask about reimbursement. Lynn said that she would ask.

   There was concern about setting a precedent. Interview candidates for positions, except for Director, haven't been reimbursed before.

   Doug Haag moved to deny travel reimbursement to be consistent with what they were told before. Valerie McNay seconded. Motion carried.

4. FALL AMPHITHEATER CONCERT SCHEDULE AND SUPERVISION OF LIBRARY AND RESTROOMS: the first concert is Saturday, this weekend. Lynn will be here, if no one else can attend, she will have it covered.

   The October Bluegrass concert on Saturday the 17th. Valerie has volunteered for this date.

   Amy is planning to attend both of the concerts as well.

PUBLIC COMMENT:None present.

Doug has a potential candidate for the library board, Ann Langevin. He brought in copies of her resume to hand out.

ADJOURNMENT:The meeting was adjourned at 8:10

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.