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The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.
BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING
November 18, 2009
MEMBERS PRESENT: Amy Carvalho, Doug Haag, Valerie McNay, and Gary Berger (left at 7:50). Also present Library Director Lynn Schofield-Dahl, and Reference and Electronic Services Librarian Deanna Duffy.
The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m.
CONSENT AGENDA: Gary Berger moved and Doug Haag seconded approval of the Consent Agenda, the minutes of the regular meeting on October 21, $9,283.03 in vouchers for the previous month, submitted prior to and at the meeting, $330.18 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.
- ADOPTION OF AGENDA.
- ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF OCTOBER 21, 2009.
- EXPENSES FROM PREVIOUS MONTHS.
STAFF REPORTS: Director's monthly library status report.
- Lynn handed out a change page for the bills including invoices received over the last week.
- Seth Westenburg has been hired as our new part-time Youth Assoc.
- Tagging is going well. Over 12,000 items are done, including Large Print, Oversized, Audiobooks on CD, and almost all of the Adult Fiction collection.
- Valerie asked about the breakdown between full and part time employees. She also asked about benefits for part-time employees. We have 14.37 FTE spread over 21 employees. (40 hrs = 7, 21-39 hrs =8, 20 hrs and less = 6) The information is in the Narrative budget for the current fiscal year. Lynn will get a copy of that for her.
- Doug wanted to thank Lynn for putting the fiscal information, from the county, in the monthly reports. Amy requested a couple more numbers on there, from our budget, just for comparison. Those numbers will be added next month.
REPORTS/DISCUSSION/ACTION:
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DISCUSSION OF DIRECTOR EVALUATION IN SEPTEMBER, 2009:
There was discussion about what tonight's discussion is supposed to be about. There was agreement that the board will discuss their thoughts tonight and Amy will compile them for next month. The ratings will be based on Excellent, Good, Satisfactory, and Needs Improvement.
Categories for grading will be for items as listed on her job description:
- Reports Regularly to the Board of Trustees Proposes Policy Initiatives to the Board of Trustees
- Provides Expert Professional Advice to the Board of Trustees on the Governance and Management of the Library District.
- Employs, Supervises, evaluates and (if necessary) Dismisses Library District Staff, in Accordance with Library District Policies.
- Manages the Business Affairs of the Library District, Including Budgeting, Financial Record-keeping, and reporting, Debt-Service Compliance, Purchasing, and Disbursement Authorization.
- Supervises Library District Collection Development and Organization.
- Encourages Development of New Library Services, Manages and Improves Existing Library Services.
- Represents the Library District Through Active Participation in the Community.
- Represents the Library District by Participating in State, Regional and National Library Committees.
- Monitors and Advises the Board of Trustees Regarding the Political Environment.
- Coordinates Maintenance of the Physical Plant and Grounds.
Amy asked if anyone had any actionable goals for Lynn. Doug said to set up a policy review committee.
The final evaluation should be presented at the next board meeting.
- DISCUSSION OF APPRECIATION CELEBRATION FOR VOLUNTEERS AND STAFF FOR RFID PROJECT:
The board asked for a rundown of previous 'thank you' to the staff kinds of things. The thought is some kind party, with munchies in the community rooms. Valerie suggested that maybe the Boulder Dam Hotel lobby would be available. Lynn will check about that, also the Big Horn and a couple of local caterers.
PUBLIC COMMENT:None present.
ADJOURNMENT:The meeting was adjourned at 8:12
Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.
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