Boulder City Library

Home

Research

Policies and Procedures

Departments and Services

Library Hours

Internet Links for Kids

Meet the Staff

Homework Links

Library News

Internet Links for Adults

Children's Programs

Online Catalog

Board Meeting Agenda

Board Meeting Minutes

701 Adams Boulevard
Boulder City, NV 89005
Tel: 702-293-1281
Fax: 702-293-0239

Report a Problem

MEMBERS PRESENT: Amy Carvalho, Doug Haag, and Bill Littler. Also present, Library Director Duncan McCoy, and Reference and Electronic Services Librarian Deanna Duffy.

Board to conduct Public Hearing on Tentative Budget for the fiscal year ending June 30, 2008. Vice-Chairman Doug Haag convened the Public Hearing at 7:00 pm. No members of the public were present. The Public Hearing was closed at 7:06 pm.

CONSENT AGENDA: Amy Carvalho moved and William Littler seconded approval of the Consent Agenda, the minutes of April 18, and the monthly expenses in the amount of $4,776.02 in presigned vouchers submitted prior to the meeting, monthly expenses in the amount of $16,619.98 in vouchers submitted at the meeting, $500.00 in checkbook expenses submitted prior to the meeting and $976.33 in checkbook expenses submitted at the meeting.

STAFF REPORTS: See Director's Monthly Report dated May 17.

1. Duncan handed out a change page for the monthly bills. Also there is a correction for the check to Deanna Duffy, listed as $102.31, actually for $150.77 and the check to cash for postage listed as $65.83, actually for $134.85.
2. Duncan has received a letter from Robb Morss, Deputy Director of LV-CCLD. The third paragraph says that LVCCLD will implement an RFID system for their collection and they will require all contract libraries to install RFID stickers on their collections by December, 2008. Duncan estimates that it could cost as much as $100,000 to do our collection and doesn't believe it will be of any help to us. Duncan will talk to Robb and LV-CCLD Director Dan Walters and see what can be worked out.

   Doug asked about the first paragraph in Robb Morss' letter, about fines. Duncan explained the history behind it. All libraries on the LV-CCLD Millennium circulation system collect overdue fines for each other. LV-CCLD periodically generates a report which indicates how much in other libraries' overdue fines have been collected and if there is a differential, the difference is billed. The first paragraph in Robb Morss' letter refers to new contract language in the System Contract which says that if the difference in fines collection between participating libraries is less than $100, no billing will result.

   Duncan should have more information about LV-CCLD's RFID tagging requirements by the next board meeting.

REPORTS/DISCUSSION/ACTION:

1. BOARD TO CONSIDER ADOPTION OF THE FINAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2008.: Included in the board packet is a copy of the Narrative Budget with changes from last month marked and a copy of the State Form budget. Doug Haag asked for clarification of numbers presented on page 7 (Schedule A-1 Expenditure Summary) in the State Form budget and how the numbers on that page relate to those on page 9 (Schedule B General Fund Expenditure Page). Duncan explained that page 7 (Schedule A-1 Expenditure Summary) summarizes and totals expenditures and ending balances for both the General Fund and the Debt Service Fund while page 9 is the Expenditure Page for the General Fund only, so the bottom line will be different between pages 7 and page 9. Amy Carvalho asked about the projected increase in line item 640320(7240) Equipment Maintenance on page 3 of the Narrative Budget. Duncan explained that the increase was due to the renegotiated price for the next five years of the HVAC service contract with Carrier. Amy also asked about the decrease in line item 645000(7160) Insurance and Bonds. Duncan explained that the Library's multi-risk insurance premium was being reduced for next year and that this was the first time in almost 30 years as a library director that he'd seen an insurance premium reduction.

   The Final Budget for the fiscal year ending June 30, 2008 anticipates total expenditures of $1,145,441 and a projected ending balance of $346,979 in the General Fund, total expenditures of $349,983 and a projected ending balance of $331,209 in the Debt Service Fund, and property tax levies of .0855 per $100 of assessed valuation for the General Fund and .0630 per $100 of assessed valuation. The General Fund property tax levy will remain the same as that of the past several years (.0855) and the Debt Service levy will be reduced by 10% (.0630 down from .0700).

   Bill Littler moved to adopt the Final Budget for the fiscal year ending June 30, 2008. Amy Carvalho seconded. Motion carried.

2. BOARD TO DISCUSS INSTALLATION OF DIRECTIONAL SIGNS TO ASSIST TRAVELERS COMING TO THE LIBRARY: Duncan will be talking with City Street Dept. officials about installing directional signs guiding travelers to the Library from either direction, coming into town on US 93. He feels that signs are needed at nine locations and the total cost to purchase the signs will be between about $400 - $1,000, depending on which specific signs the Street Dept. prefers be installed. At this point, Duncan does not know whether the City will provide the signs and/or the labor to install them. Duncan will keep the Board informed, as developments become clear. (Information item only, no action required.)
3. BOARD TO CONSIDER DIRECTOR'S REQUEST TO CLOSE THE LIBRARY FRIDAY, JUNE 15, 2007 FOR STAFF DEVELOPMENT DAY: Duncan requested the Library be closed on Friday, June 15th for a "staff development day." LV-CCLD will close their libraries on 6/15 for retreats and workshops. We have presenters coming in from the Henderson libraries to do workshops on reference/reader's service interviewing techniques and database search strategies and an afternoon staff meeting scheduled. Bill Littler moved to close the library on Friday, June 15, 2007 for staff development day. Amy Carvalho seconded. Motion carried.

PUBLIC COMMENT: No members of the public were present.

ADJOURNMENT: 7:35 pm

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.