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Board Meeting Minutes

701 Adams Boulevard
Boulder City, NV 89005
Tel: 702-293-1281
Fax: 702-293-0239

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MEMBERS PRESENT: Amy Carvalho, Roger Tobler, Brad Appleby, and William Littler. Also present, Children's Librarian Becky Coleman, Library Director Duncan McCoy, and Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m.

CONSENT AGENDA: Roger Tobler moved and Amy Carvalho seconded approval of the Consent Agenda, the minutes of May 17, and the monthly expenses in the amount of $7,623.14 in presigned vouchers submitted prior to the meeting, monthly expenses in the amount of $48,197.51 in vouchers submitted at the meeting, $1,352.00 in checkbook expenses submitted prior to the meeting and $1,002.10 in checkbook expenses submitted at the meeting.

STAFF REPORTS: See Director's Monthly Report dated June 20.

1. Duncan distributed a change page for the monthly bills which included invoices received during the past week.
2. Duncan extended congratulations to Roger Tobler, Boulder City's new mayor. This is the first time that a Mayor of Boulder City Library has been a member of the Library Board.

REPORTS/DISCUSSION/ACTION:

1. BOARD TO CONSIDER ADOPTION OF UPDATED 5-YEAR CAPITAL IMPROVEMENT PLAN FOR DISTRIBUTION TO THE NEVADA DEPARTMENT OF TAXATION AND THE CLARK COUNTY DEBT MANAGEMENT COMMISSION.: This is an annually-updated document and is distributed to the Nevada Department of Taxation and the Clark County Debt Management Commission. As in the past several years, the current 5-Year Developmental Plan indicates that the Library Board has no plans to pursue new construction or additional debt, nor to seek voter-approved property tax levy overrides. Roger Tobler moved to approve adoption of the updated 5-year Capital Improvement Plan for distribution to the Nevada Department of Taxation and the Clark County Debt Management Commission. William Littler seconded. Motion carried.

2. BOARD TO CONSIDER ADOPTION OF UPDATED DEBT MANAGEMENT POLICY FOR DISTRIBUTION TO THE NEVADA DEPARTMENT OF TAXATION AND THE CLARK COUNTY DEBT MANAGEMENT COMMISSION.: The Debt Management Policy is an annually-updated document require to be distributed to the Nevada Department of Taxation and the Clark County Debt Management Commission. The Debt Management Policy describes the state of the Library District's current debt service, provides updated payment schedules for current debt, and describes the circumstances under which the Library Board would consider incurring additional debt and the various kinds of debt vehicles which could be considered. The Library Board has no plans to incur additional debt, at this time. Amy Carvalho moved to approve adoption of the updated Debt Management Policy for Distribution to the Nevada Department of Taxation and the Clark County Debt Management Commission. William Littler seconded. Motion carried.
3. BOARD TO CONSIDER APPROVAL OF CONTRACT WITH LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT FOR SHARED ONLINE COMPUTER SYSTEMS SERVICES AND RELATED SERVICES FOR THE 2007/2008 FISCAL YEAR.: Duncan reported that this contract provides for on-line circulation and catalog services, as well as interlibrary courier services for the 2007/2008 fiscal year. Costs in the new contract are similar to those in the current contract and include approximately $11,700 for online systems services, $9,029 for courier services, and an estimated $4,500 additional for cataloging services. LV-CCLD's requirement for radio-frequency identification (RFID) tagging of Boulder City Library's collection does not appear in the 2007/2008 contract. The RFID tagging requirement is appropriate to the 2008/2009 fiscal year, so we can expect to see RFID-related language in the 2008/2009 contract, next year. Roger Tobler moved to approve the contract with Las Vegas Clark County Library District. William Littler seconded. Motion carried.
4. CHILDREN'S LIBRARIAN BECKY COLEMAN TO DEMONSTRATE NEW BC LIBRARY CHILDREN'S LIBRARY BLOG, RECENTLY LINKED TO LIBRARY WEBSITE AT WWW.BCLIBRARY.ORG.: Becky provided the Library Board with a brief report on the children's Summer Reading Program activities, then conducted a tour of her new Children's Library Blog, an online website with information and fun activities just for kids, reached through the Library District's website at www.bclibrary.org or www.bclibrary.blogspot.com.
5. BOARD TO CONSIDER RECOMMENDATION TO CLARK COUNTY COMMISSIONERS TO FILL LIBRARY BOARD VACANCY CREATED BY EXPIRATION OF LIBRARY TRUSTEE DOUGLAS HAAG'S CURRENT TERM IN AUGUST, 2007 (DOUGLAS HAAG IS ELIGIBLE FOR REAPPOINTMENT).: Library Trustee Doug Haag had been appointed to the Library Board to fill a position left vacant by the death of Robert Vaughan, in May, 2004. That term expires in August, 2007. Doug is eligible to serve two terms in his own right, and has told Duncan that he is happy to serve another term. Roger Tobler moved that Chairman Brad Appleby send a letter to County Commissioner Bruce Woodbury requesting that Doug Haag be reappointed to the Library Board. Amy Carvalho seconded. Motion carried.

PUBLIC COMMENT: No members of the public were present.

ADJOURNMENT: 7:30 pm

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.