Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT:Amy Carvalho, Doug Haag, Gary Berger, and Beth Molburg. Also present Library Director Lynn Schofield-Dahl, Reference and Electronic Services Librarian Deanna Duffy. Valerie McNay was not present with an excused absence.

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m.

CONSENT AGENDA: Gary Berger moved and Beth Molburg seconded approval of the Consent Agenda, the minutes of the regular meeting on May 20, $16,735.95 in vouchers for the previous month, submitted prior to and at the meeting, $1,235.91 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF MAY 20, 2010
3. EXPENSES FROM PREVIOUS MONTHS.

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out change page for the bills, an updated financial report, and information about the Adult Summer Reading Program.
2. Doug asked a couple of questions about the financial report.
3. Amy asked about what money goes into the Credit Union accounts. This money is from fines, fees, copier charges, lost books, gifts. Any cash or checks received go to these accounts.
4. Gary asked about locking the doors to the meeting rooms and does that impact the fire evacuation plan. It does not. Additionally, once the alarms are purchased and installed the meeting room doors will be opened again. The lack of alarms in the rooms has been a concern of the staff since we opened the building.
5. Amy asked about the phone system. The current system phone system is outdated, not functioning correctly and can not be fixed A new IP-Based phone system would allow us to have a message giving the hours after closing, the message would changeable for holiday closings, the staff would also have voicemail.

REPORTS/DISCUSSION/ACTION:

1. DISCUSSION OF STAFF BONUSES: (Motion Required)

   Lynn discussed the background on this in the Director's Report.  Traditionally bonuses have been longevity based, Lynn would like to, in the future, tie merit into the bonuses as well. There was discussion about the 7 employees who have been here less than one year, and possibly pro-rating a bonus based on how many months they've each been here.

   Gary Berger pointed out that in light of the fiscal status in the county and state, where employees are being laid off, it might be in poor taste to give large bonuses. Discussion then moved to the idea of giving a bonus for completing the RFID project with everyone receiving the same amount.  The idea of tying bonuses to anniversary date, in the future, was also discussed.

   Lynn is hoping to start employee evaluations in July. Doug Haag asked Lynn what she thinks is a reasonable amount to give as an RFID project bonus. Gary Berger asked about staff participation in the RFID project, what number of people were 'superstars' how many were average, and how many were a little lower.

   Doug Haag moved to authorized Lynn to spend up to $5,000 for staff bonuses and Lynn will decide how much. Beth Molburg seconded.

   Gary Berger again pointed that in the current economic climate he doesn't think giving bonuses is a good idea.

   There were three ayes, and one nay. Motion carried.

2. DISCUSSION OF FOUNTAIN CONVERSION: (Motion Required)

   There was some background on this in the Director's Report. There was discussion about the non-native plants, that Rosemary attracts bees, Lantana grows like a weed and looks bad in the winter, Bougavilla will also die back in the winter and sometimes doesn't come back in the spring.

   Board would like to know size and number of plants proposed. Lynn will talk to Navarro again and get more specific details including warranty on the plants

   Beth Molburg moved to approve up to $5000 for fountain conversion and landscaping. Gary Berger seconded. Motion carried.

3. DISCUSSION OF AUTOMATION AGREEMENT WITH LVCCLD: (Motion Required)

   Gary Berger asked for verification that this is just a continuation of a previous agreement. It is.

   Gary Berger moved to renew the automation agreement with Las Vegas Clark County Library District. Doug Haag seconded. Motion carried.

4. DISCUSSION OF CAPITAL PROJECTS FUND: (Motion Required)

   Beth Molburg asked about the process of moving funds back out of the CPF. While the budget proposed for FY 09-10 allows for up to $50,000.00 from the General Fund into the Capital Projects Fund, it was decided to move a smaller, more prudent amount of $25,000.00 to the Capital Projects Fund.

   Beth Molburg moved to move $25,000 from the general fund to the CPF. Gary Berger seconded. Motion carried.

PUBLIC COMMENT: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada's Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Gary Berger asked about the Library Bingo sheet that was distributed. Lynn explained that it's the adult portion of the Summer Reading Program. About $600 was spent on the adult portion of the summer reading program including incentives. The more expensive prizes were donated by local businesses.

ADJOURNMENT:The meeting was adjourned at 8:05

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.