Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT: Amy Carvalho, Doug Haag, William Littler, Gary Berger, and Valerie McNay. Also present Library Director Lynn Schofield-Dahl, Reference and Electronic Services Librarian Deanna Duffy. Carolyn Rehder, and two members of the public.

The regular meeting of the Library Board of Trustees was called to order at 7:00 p.m.

CONSENT AGENDA: Doug Haag moved and Gary Berger seconded approval of the Consent Agenda, the minutes of the regular meeting on January 20, $45,278015 in vouchers for the previous month, submitted prior to and at the meeting, $349.28 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JANUARY 20, 2010
3. EXPENSES FROM PREVIOUS MONTHS.

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out a change page for the bills including invoices received over the last week.
2. Gary Berger pointed out that he was not at the last meeting and the date on the minutes is 2009, those items will be corrected.
3. Doug Haag asked a couple of budget questions. He wanted to know if there was an expectation that the next few months would have more money coming in. Lynn stated that the next four months usually have more money coming in than the previous six months. She is comfortable where we're at. When she was working on the budget, she planned based on numbers lower than what the county projected.
4. Valerie asked about our ability to raise our tax base. Lynn explained that we have a range within which we can set our tax base without needing to ask. There was discussion of what the tax bills look like for those that haven't seen one.
5. Lynn has received a letter of resignation from a staff member. She believes those hours will probably be spread among other part time staff. Any remaining hours would be posted as a new position.
6. Amy wanted to thank Rotary for their work with the book sale.

REPORTS/DISCUSSION/ACTION:

1. DISCUSSION/DECISION CONCERNING REQUEST FROM PHILIP FAISS, DIRECTOR OF THE SET FILM FESTIVAL, TO USE THE BOULDER CITY LIBRARY (AFTER HOURS) AS A SHOOTING LOCATION:

   Phil is a friend of Mary Hughes, the bookkeeper, and he would like to use the library, after hours, as a location for their online series Nathan Grant: Ghost Detective.

   Their plot would have to do with a ghost prospector who is trying to get a vein of gold out of the ground under the library. They are willing to give the library a pseudonym, if we want. They would shoot a couple this weekend and another weekend in early March. They would have a max of 5 people.

   They plan to submit it for the Dam Short Film Festival next year, and at a short film festival in Las Vegas.

   Valerie moved to accept the request and make the library accessible to them for shooting. Doug Haag seconded. Motion carried.

2. REPORT OF POLICY REVIEW & REVISION COMMITTEE:

   Amy relinquished her seat on the committee to Gary.

   Gary Berger reported on the meeting. There were five people at the meeting and they were productive. They came up with a very good working mission statement and are very close to everyone agreeing on it. They've decided to meet once a month and go into the policies. They'll meet the second Thursday of the month at 5:30. Lynn asked that if any of the other board members, not on the committee, wants to come she needs to know at least three days in advance so that the meeting can be posted under the open meeting laws.

   There was discussion about having a patron on the policy committee as well. Lynn will talk to Joe Roche and see if he's interested.

   Amy would like to see this as a standing committee.

3. DISCUSSION OF TRUSTEE RECRUITMENT:

   William Littler's final meeting is before the budget hearing in May. Lynn learned that Clark County has a one page form that people can fill out and it has instructions for how to turn it in. Lynn has handed out one already. She will also give a few too each of the board members so that they can hand them out to anyone who's interested. Lynn is also planning to mention it in her next Boulder City Magazine article.

   Amy has made contact with Commissioner Sisolak's assistant. Amy would like to know if anyone is sending something in, so that she can let the assistant know to expect it.

   Amy would like to see something in the policies about board members, particularly having to do with recruitment and duties.

   Lynn is on the programming committee for NLA this year specifically because she wants more programming for trustees.

   Lynn reported that according to statutes the only requirement is that the person must live within the Boulder City library District boundaries.

   Gary suggested that we attach a sheet to the application saying 'thank you for your interest, please return this to the Boulder City Library.'

   Amy would like to have someone collect all the applications, and send them down to Commissioner Sisolak's office together with a recommendation.

   Gary Berger moved that anyone interested in becoming a trustee, their information will be collected by the board and all applications would be sent, along with the recommendations. Doug Haag amended, the interested candidate also has the right to send the application directly to the county commission as well. William Littler seconded. Motion carried.

4. DISCUSSION/DECISION TO GET BIDS TO RETROFIT THE FOUNTAINS AS PLANTERS FOR NATIVE PLANTS

   Amy asked for this to be included. Roger Hall was asking what we're doing with the ponds. He feels they're a nice addition to the amphitheater when there are concerts. Even though they are turned off during concerts because of the noise.

   William Littler moved that the library the bids for this project, while recognizing that we may not have the money to it this year. Doug Haag seconded. Motion carried.

5. DISCUSSION OF THE RECENT AUDIT OF THE 08-09 FY:

   Valerie listened to the board meeting with the auditor. She just wanted to make sure that something is being done to address the deficiency. Lynn has ordered some materials to become more familiar with government financial reporting. Most boards around the state and country have decided to just live with the deficiency and not try to address it.

   The board has allocated funds for the purchase of materials, and funds for travel and for workshops to learn more. This does address the board's responsibility as directed in the management statement in the response to the audit.

6. DISCUSSION OF THE LAND LEASE FOR THE LIBRARY WHICH EXPIRES IN 2012:

   The date on this item is wrong. We are currently renting the land and have the option to buy the $1. However, since the land is more than an acre the voters of Boulder City must vote to approve the sale of the land. The option to purchase must be exercised between 2009 and 2014. The lease expires in 2079.

   Bruce Woodbury is the legal contact for the library district. Lynn will contact him and ask for his opinion. Lynn will also contact the city manager and let the city know that we are looking into this.

PUBLIC COMMENT: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada's Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Phillip Faiss and an associate where here for the beginning of the meeting and left after Discussion item 1.

Carolyn Rehder was here and left just prior to the end of the meeting.

ADJOURNMENT:The meeting was adjourned at 8:25

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.