Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT: Amy Carvalho, William Littler, Gary Berger, and Valerie McNay. Also present members of the public Jan Barbour and Joe Roche, and Library Director Lynn Schofield-Dahl, Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m.

CONSENT AGENDA: Valerie McNay moved and Gary Berger seconded approval of the Consent Agenda, the minutes of the regular meeting on March 17, $27,913.51 in vouchers for the previous month, submitted prior to and at the meeting, $504.13 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF MARCH 17, 2010
3. EXPENSES FROM PREVIOUS MONTHS.

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out a change page for the bills including invoices received over the last week.
2. We have received the second grant check from the state. The money is being spent on audio books on CD.
3. Lynn met with Vicki Mayes about the option to purchase the land the library is built on. Vicki says we won't have to petition to be on the ballot, we just have to send a letter by certified mail. Vicki also suggested that we aim for getting this on the June 11, 2011 ballot, so that it doesn't get lost on this fall's ballot. That would also give us two more elections after that to try again, if anything happens. Vicki's looking into if there will be any costs associated with the ballot question.
4. Valerie McNay asked about the Summer Reading Program and about previous attendance at the programs. In the past it's been fairly low, but Lynn's hoping that with Kim's promotional activities participation will increase.

REPORTS/DISCUSSION/ACTION:

1. REPORT OF THE POLICY REVIEW & REVISION COMMITTEE:

   Gary gave a brief report about the positive attitude of the committee and that they elected Valerie McNay to take minutes. Valerie continued the report about some of the items they discussed.

2. DISCUSSION OF TRUSTEE RECRUITMENT & RECOMMENDATIONS FOR THE COUNTY OF COMMISSIONERS::

   Amy spoke with someone via telephone, Beth Molberg, who was interested in applying. Joe Roche and Jan Barbour have both sent in applications. Joe reported that he called Karen at the county and as far as she knows no one has turned in an application. Both of them will turn the paperwork in to Lynn so that she can deliver it next time she goes to the county offices.

   Gary moved that, due to paper misplacement at the county and Lynn's offer to hand deliver them to Karen on Friday, we get new applications from all the applicants, that we are aware of, by Wednesday of next week so that Lynn can get deliver them on Friday of next week. Valerie seconded. Motion carried.

3. DISCUSSION OF THE LANDSCAPE FEES FOR THE LIBRARY:

   Lynn handed out pages 3 and 5 from the landscape agreement which were not included in the original handouts.

   Page 4 states that the city will maintain the landscape for 10 years from the date the library opened to the public. The city previously stated that the 10 years started in 1999. Lynn wants to know, does the board want to request a refund from the city of the landscape fees. We paid $6300 for the current fiscal year, 09-10.

   The tabled motion from last month is that the city would keep the money we have previously paid and we would get 2.5 years of landscaping.

   Amy Carvalho would like to ask the city to either refund the money or two tack the money onto the end of the landscaping at the end.

   Gary Berger withdrew his motion from last month, that had been tabled. Valerie McNay seconded.

   Gary Berger motioned that we ask the city to either refund the money or to apply the money to extending the current landscaping agreement. Valerie McNay seconded. Motion carried.

4. DISCUSSION AND APPROVAL OF THE FY10-11 TENTATIVE BUDGET:

   As required, the numbers that are used in the budget process are from the State Department of Taxation and the County Comptroller. There was discussion about the tentative budget, tax rates, and debt service payments.

   Gary Berger asked for a specific contingency plan for a 10% cut in expenses. Lynn will have that for the next meeting.

   William Littler moved to approve the Tentative Budget. Gary Berger seconded. Motion carried.

PUBLIC COMMENT: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada's Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Joe Roche commented that listening to the budget discussion he thinks the board has done a good job of looking out for the taxpayers and he suggests that the board look ahead to the landscaping issue and see if we can do our own RFP and possibly save some money.

ADJOURNMENT:The meeting was adjourned at 8:15

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.